Office Coordinator

New York

Our client, a well-established and collaborative real estate investment firm, is seeking an Office Coordinator to join its growing team. This is an excellent opportunity for an organized, service-oriented professional who enjoys wearing multiple hats in a fast-paced office environment. The Office Coordinator will play a key role in ensuring the office runs smoothly while serving as the first point of contact for visitors and supporting a variety of administrative and operational initiatives. This role operates on a rotating in-office schedule of Monday through Friday one week and Monday through Thursday the following week. **Key Responsibilities** • Serve as the face of the office by greeting guests, answering incoming calls, and coordinating conference room schedules • Coordinate domestic travel arrangements, expense reports, and invoice processing • Maintain office organization by ordering supplies, managing common spaces, and ensuring the office is operating efficiently • Support the Office Manager with special projects and day-to-day administrative initiatives • Assist with meeting coordination, catering, and general office logistics • Maintain vendor relationships and assist with general office operations • Become a commissioned Notary Public within the first three months of employment • Take on additional responsibilities as the role evolves, with opportunities for continued growth **Ideal Candidate Profile** • 1--4+ years of administrative, office coordination, receptionist, or customer-facing experience • Bachelor's degree preferred • Strong organizational skills with exceptional attention to detail • Positive, team-oriented attitude with a willingness to help wherever needed • Comfortable balancing front desk responsibilities with behind-the-scenes operational support • Excellent verbal and written communication skills • Experience in commercial real estate, financial services, or a professional services environment is a plus, but not required • Ability to become a Notary Public within three months of hire **Compensation \& Work Structure** • Alternating schedule of Monday--Friday one week and Monday--Thursday the following week • Standard hours of 9:00 AM -- 6:00 PM • Base salary range: $60,000--$85,000, plus discretionary bonus, depending on experience • Comprehensive medical benefits, including a plan with approximately 95% employer-paid coverage • 401(k) program **Compensation:** $60,000-$85,000 per year