Promotional Order Logistics Coordinator

West Palm Beach

**Benefits:** * Competitive salary * Flexible schedule * Free food \& snacks * Free uniforms * Health insurance * Paid time off * Wellness resources As a **Promotional Order Logistics Coordinator** , you are the bridge between a client's vision and the physical product in their hands. You will manage the full lifecycle of promotional collateral from initial consultation and creative mock-ups to vendor sourcing, quality control, and final distribution. This role requires a unique blend of creative eye, meticulous project management, and "get-it-done" logistics grit. **Key Responsibilities** Client Consultation \& Account Management * **Act as the primary point of contact** for all incoming promotional material requests (e.g., apparel, drinkware, tech gadgets, and custom builds). * **Consult with clients** to understand their brand guidelines, event timelines, and budget constraints. * **Provide expert recommendations** on product trends, material durability, and printing methods (screen printing, embroidery, sublimation, etc.). Sourcing \& Vendor Relations * **Navigate our network of partnered vendors** to find the highest quality products at the most competitive price points. * **Negotiate lead times and pricing** to ensure projects remain profitable and meet strict deadlines. * **Stay updated on industry trends** to offer "outside-the-box" custom promo items that set our clients apart. Design Mock-ups \& Quoting * **Develop digital mock-ups** (using internal tools such as Canva, Adobe Photoshop, Pacdora) to show clients how their logo/artwork will appear on the selected merchandise. * **Draft comprehensive quotes**, ensuring all costs, including setup fees, shipping, and rush charges are clearly communicated and approved. * **Manage proofing cycles**, obtaining final client sign-offs before moving to production. Quality Assurance \& Logistics * **Oversee the production pipeline**, tracking orders to ensure vendors stay on schedule. * **Perform Quality Assurance (QA)** checks on physical samples or incoming shipments to ensure color accuracy and print integrity. * **Coordinate shipping logistics**, including domestic and international freight, white-glove delivery, or multi-location dropshipping. Inventory \& Warehouse Management * **Manage onsite inventory** for recurring items (like uniforms or standard swag) to ensure stock levels never hit zero. * **Organize storage solutions** for client-specific materials, ensuring items are labeled and easy to retrieve for sudden requests. You aren't just ordering pens, you are protecting the brand's physical identity. Your ability to turn a vague request into a high-quality tangible product is what keeps our clients coming back.