Hybrid Executive Personal Assistant
Los Angeles
A prominent firm is looking for an Executive/Personal Assistant to assist 5-7 high caliber clients. The role will be hybrid: 4 days in person, 1 day remote with more opportunity for remote work after the first six months. The office is in West Hollywood. The role requires a high level of confidentiality. The research will be in both treatment and preventative medicine and related wellness areas. **About the Job:** * Serve as a dedicated EA/PA and health concierge to 5-7 assigned members * Manage and coordinate all health and wellness needs, including * Scheduling doctor appointments and medical procedures * Communicating with medical offices and insurance providers * Researching and sourcing the best health and wellness vendors (e.g., nutritionists, personal trainers, wellness practitioners, fitness studios, wearables, cutting-edge and experimental technologies, and perhaps even mold testing, water testing for members' homes, etc.) * Conducting research, gathering options, and presenting pricing comparisons * Collect and manage member information (including medical history) Use AI tools and models effectively * Schedule medical and wellness appointments * Collect and update medical and personal information * Act on behalf of members to make inquiries, schedule services, and resolve issues * Coordinate with members' existing Executive Assistants or Personal Assistants when applicable * Use and learn cutting-edge proprietary software platforms, including AI to manage requests and data * Participate in onboarding calls and relationship-building video meetings with members * Document workflows, identify efficiencies, and contribute to developing best practices for the program * Provide responsive communication during business hours, occasional after-hours responsiveness for urgent matters as needed **About You:** * 3-7 years of experience supporting a senior executive or high-profile individual * BA/BS from a college or university * Experience in fast-paced startup or high-growth environments; comfortable with role ambiguity * Strong research skills with the ability to synthesize options clearly and quickly * Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) * Willingness to help build something from the ground up and iterate as the pilot evolves * Outstanding communication skills * Able to maintain a high level of confidentiality * Exceptionally organized, discreet, and detail-oriented * High emotional intelligence, sound judgment, and a proactive mindset Salary, Equity, Benefits, Paid Vacation
