Executive Assistant to President/CEO and Leadership Team
Scottsdale
A confidential, growth-oriented organization is seeking a highly capable Executive Assistant to serve as a trusted partner to the President \& CEO. This role is ideal for a proactive, business-minded professional who excels at high-level executive support while also driving operational excellence, cross-functional coordination, and internal process improvement. This position goes beyond traditional executive assistance, offering meaningful exposure to company operations, strategic initiatives, and leadership decision-making in a fast-moving environment. **About the Role** * Manage and protect the President \& CEO's calendar, priorities, communications, and day-to-day workflow * Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation * Prepare executive briefs, agendas, presentations, reports, and follow-up documentation * Draft, edit, and manage executive communications, correspondence, and internal materials * Coordinate meetings, travel, and logistics with precision and discretion * Serve as a liaison between the executive office and internal teams, clients, vendors, and external partners * Support company-wide initiatives by coordinating timelines, deliverables, and cross-functional collaboration * Track action items, risks, and dependencies, providing clear updates to leadership * Establish, document, and maintain Standard Operating Procedures (SOPs) across administrative and operational workflows * Oversee office operations and administrative systems to ensure efficiency, consistency, and scalability * Maintain organized and secure company records, contracts, and documentation * Support marketing and growth initiatives, including content coordination, internal communications, CRM maintenance, and event logistics * Assist with meetings, conferences, and events, including planning, vendor coordination, and execution **About You** * 5 years of experience supporting C-suite executives in an executive assistant, executive operations, or business operations role * Bachelor's degree preferred or equivalent professional experience * Strong organizational, planning, and project coordination skills with exceptional attention to detail * Excellent written and verbal communication skills with a polished executive presence * Highly proactive, resourceful, and comfortable operating with autonomy * Ability to manage multiple priorities, stakeholders, and initiatives in a dynamic environment * Tech-savvy with experience using modern productivity, CRM, documentation, and e-signature tools * Strong problem-solving skills and sound judgment * Highly trustworthy with absolute discretion when handling confidential and sensitive information * Calm under pressure, adaptable, and execution-focused Competitive salary and discretionary bonus; comprehensive benefits package; paid time off. Hours: Full-time, hybrid schedule with regular in-office presence Monday--Thursday and remote flexibility on Fridays. Some flexibility outside standard business hours may be required to support time-sensitive matters.
