Grant and Events Coordinator

Carmel

**About the Company** HATCH is a nutrition-focused nonprofit working to build a sustainable solution to the hunger crisis in America by connecting animal protein directly from farmers and producers to hunger relief organizations through an efficient, sustainable, and value-based model. Our work sits at the intersection of nutrition security, agriculture, food access, logistics, public-private partnership, and measurable community impact. We are growing quickly and building the systems, partnerships, and operating discipline needed to scale protein access for families across the country. **About the Role** The Grant \& Events Coordinator will support the day-to-day execution of HATCH's grant-funded work and related events. This role helps keep grant activity organized, documentation complete, reporting inputs moving, deadlines visible, and events planned with care and professionalism. This is a hands-on coordination role for someone who is highly organized, detail-oriented, deadline-driven, and comfortable working across internal teams and external partners. The role reports to HATCH's Chief of Staff and will ultimately help run the day-to-day details of our grant and donor process and will support keeping the work and the mission moving forward. The right person will enjoy building order out of complexity --- maintaining trackers, preparing meeting notes, coordinating follow-ups, organizing files, supporting reports, and helping mission-critical events run smoothly. **Responsibilities** **Grant Coordination \& Administration** * Maintain grant trackers, reporting calendars, action-item lists, contact lists, and documentation logs. * Track deadlines, deliverables, owners, risks, and follow-up needs for federal grant-funded initiatives. * Coordinate internal inputs from Operations, Finance, Marketing, Programs, and leadership. * Prepare meeting agendas, notes, action items, and follow-up summaries. * Support organization of grant files, reports, budgets, partner materials, evaluation inputs, and supporting documentation. * Flag missing information, unclear ownership, or deadline risks early to the Chief of Staff. **Reporting \& Documentation Support** * Gather program activity updates, partner information, evaluation inputs, financial documentation, and other materials needed for reporting. * Help assemble draft reporting materials for review by the Chief of Staff and leadership. * Maintain organized documentation that supports reporting, funder confidence, and audit readiness. * Coordinate with Finance to ensure required backup documentation is collected and stored appropriately. **Event Coordination** * Support planning and execution of partner meetings, convenings, site visits, funder engagements, and grant-related events. * Maintain event timelines, vendor lists, invitation lists, run-of-show documents, registration details, and logistics trackers. * Coordinate event details including venue, catering, room setup, AV, materials, signage, transportation, and day-of support. * Partner with Marketing \& Executive Communications on invitations, branded materials, talking points, and follow-up communications. * Capture event outcomes, attendance, follow-up actions, and documentation needed for grant or stakeholder reporting. **Stakeholder \& Team Coordination** * Help coordinate meetings and follow-up with nonprofit partners, food banks, community partners, vendors, funders, and internal teams. * Track partner commitments, open questions, documentation needs, and next steps. * Support preparation for partner conversations by organizing background materials and agendas. * Communicate clearly, professionally, and consistently with internal and external stakeholders. **Qualifications** * 2-4 years of experience in nonprofit operations, grant administration support, event coordination, program coordination, project coordination, or a similar role. * Experience maintaining trackers, calendars, documentation systems, meeting notes, and follow-up lists. * Strong attention to detail and comfort managing multiple deadlines at once. * Clear written and verbal communication skills. * Experience coordinating meetings, events, vendors, partners, or cross-functional workstreams. * Comfort working with confidential or sensitive information. **Required Skills** * Experience supporting federal grants, government-funded programs, nonprofit reporting, or compliance documentation. * Experience with event logistics, partner convenings, donor/funder meetings, or community-based programs. * Experience in food access, nutrition security, agriculture, public health, nonprofit operations, or community impact work. * Familiarity with Microsoft 365, Teams, SharePoint, Excel, Power BI, Salesforce, QuickBooks, Bill.com, or similar systems. **Preferred Skills** * Highly organized and deadline-driven. * Strong follow-through and ownership of details. * Comfortable maintaining trackers, timelines, and documentation systems. * Able to communicate risks or missing information early and clearly. * Calm under pressure and comfortable juggling multiple moving pieces. * Service-minded and professional with internal and external stakeholders. * Able to bring structure to ambiguous or fast-moving work. * Mission-aligned and energized by work that supports families and communities. **Pay range and compensation package** The base salary range for this role is $48,000-$52,000 annually, depending on experience. Final compensation will be based on relevant experience, demonstrated skills, and alignment with the scope of the role. HATCH offers a comprehensive benefits package that includes health, dental, and vision coverage; paid time off and paid holidays; retirement plan options; and opportunities for professional development. **Equal Opportunity Statement** HATCH is committed to building a team that reflects the communities and partners we serve. We encourage candidates with diverse backgrounds, experiences, and perspectives to apply.