Receptionist/Administrative Assistant

Abilene

Administrative Assistant --- Construction \& Waste Management Supports the daily operations of our construction and waste management company. This role is critical to smooth office operations, financial accuracy, regulatory compliance, and strong communication across field teams, leadership, clients, and vendors. The ideal candidate thrives in a fast-paced, operations-focused environment and brings a proactive, task-oriented approach to managing administrative, financial, and compliance-related responsibilities. **Reports to:** Senior Administrator **Schedule:** Monday through Friday, 8:00 AM to 5:00 PM, with overtime opportunity **Employment type:** Full-time; on-site office position in Abilene, TX Key Responsibilities * Support the Senior Administrator with daily office and company operations * Greet visitors, clients, and vendors in a professional manner * Perform accounting support in QuickBooks, including data entry and maintaining accurate financial records * Prepare, organize, and maintain administrative, financial, and compliance documentation * Communicate clearly with field teams, leadership, clients, and vendors * Track and update project information in BuilderTrend as needed * Prepare documents, spreadsheets, and presentations using Microsoft Office * Provide notary services for company documents, if certified * Handle confidential company and financial information with discretion * Take initiative to keep tasks moving and follow through to completion Qualifications **Required** * Ability to work in a fast-paced environment * Experience with QuickBooks * Highly detail oriented * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) * Strong written and verbal communication skills * Discretion and professionalism (non-negotiable) * Availability to work Monday through Friday, 8:00 AM to 5:00 PM, and overtime when needed **Preferred, but not necessary** * Construction background, civil and structural * BuilderTrend experience * Notary certification Growth Opportunity This position offers long-term growth potential for a professional looking to become a key operational component within a hands-on, industry-driven organization. Pay: $17.00 - $22.00 per hour Work Location: In person