Manager Office of the CEO

New York

Manager, Office of the CEO**Location: New York City (Hybrid: \~2 days in-office, 3 days remote) Salary Range: $89,000--$104,000 Reports to: CEO** **Position Summary** **Teaching Matters is seeking a highly motivated, early-career professional Program Associate with a focus on serving as Executive Assistant to the CEO.** **This role is ideal for someone who is organized, curious, and eager to learn how a nonprofit organization operates at the executive level. The Program Associate will work closely with the CEO to manage schedules, communications, planning, and preparation---acting as a trusted partner who helps ensure the CEO's time and attention are used effectively.** **While this role includes light office management and administrative responsibilities, it is primarily a high-touch, high-trust support role that requires strong, warm communication skills, sound judgment, and the ability to figure things out independently.** **Key Responsibilities** **Executive Support \& CEO Enablement (Primary Focus)** * **Manage complex, high-touch scheduling for the CEO, including coordination across in-person, remote, and NYC-based meetings** * * **Prepare the CEO for meetings by conducting light research, drafting briefs, and coordinating with internal teams (including Development and sales)** * * **Draft agendas, notes, follow-ups, and action trackers for executive and leadership meetings** * * **Support board and board committee preparation, including logistics, materials, and follow-up** * * **Coordinate travel arrangements and logistics as needed for the CEO and leadership team** * * **Provide thoughtful email and communications support, including drafting responses when appropriate** * * **Handle confidential information with discretion and professionalism** **Planning, Projects \& Special Initiatives** * **Support quarterly planning, retreats, and key organizational moments** * * **Own or support small projects from start to finish, including creating timelines, tracking progress, and communicating updates** * * **Anticipate needs and proactively propose solutions to improve executive and organizational effectiveness** **Office \& Operations Support (Secondary Focus)** * **Provide light office management support to ensure a smooth, welcoming hybrid workplace** * * **Coordinate vendors, supplies, and basic office logistics as needed** * * **Support office technology needs and equipment** * * **Support in-person events and meetings** **Qualifications \& Skills** **Required:** * **1--3 years of relevant experience (administrative, operations, project coordination, or similar)** * * **Exceptional written and verbal communication skills** * * **Strong organizational skills and attention to detail** * * **Warm, clear communicator who builds trust quickly** * * **Ability to work independently, prioritize effectively, and follow through** * * **Comfort learning new systems and figuring things out with minimal direction** * * **Technically savvy** * * **Professional judgment and discretion** * * **Calm under pressure and adaptable in a fast-moving environment**