Legal Secretary

Westfield

Job Title: Legal Secretary **Location:** Westfield, New Jersey **Job Type:** Full-Time **Compensation:** Salary commensurate with experience About Us We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented **Legal Secretary** to join our team in Westfield, New Jersey. The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with **accounting experience and/or Human Resources (HR) experience are strongly preferred**, as the role may involve supporting administrative, financial, and personnel-related functions within the firm. Key Responsibilities * Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines. * Coordinate communications with clients, courts, opposing counsel, and other parties. * Answer and direct incoming phone calls in a professional and courteous manner. * Prepare, format, proofread, and distribute legal documents, correspondence, and client communications. * Maintain and organize case files, records, and legal documents. * Track deadlines and ensure timely completion of tasks across multiple matters. * Provide administrative and office support to attorneys as needed. * Assist with client intake, appointment scheduling, and general office operations. * Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping. * Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed. Qualifications * Minimum of 2 years of experience as a Legal Secretary or in a similar legal support role. * Strong written and verbal communication skills. * Excellent organizational and time-management abilities. * Ability to prioritize multiple assignments and meet deadlines with accuracy. * Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel. * High level of professionalism, discretion, and attention to detail. * Experience working in a law firm environment preferred. * Experience in elder law, estate planning, probate, or related practice areas is a plus. * **Accounting, bookkeeping, payroll, or billing experience preferred.** * **Human Resources (HR) administrative experience preferred.** What We Offer * Competitive compensation based on experience. * Collaborative and supportive work environment. * Opportunity to work closely with experienced attorneys in a respected elder law practice. * Stable, long-term career opportunity with a growing firm. **Preferred Candidate Profile:** Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience. **Compensation:** $55,000-$65,000 per year