HR Payroll Administrator

Santa Clara

**HR Payroll Administrator** Santa Clara, CA 95054 **JOB DESCRIPTION:** **Payroll Duties:** * Process Semi-Monthly payroll on the ADP portal * Maintain payroll records on the ADP portal * Process monthly payroll for US and International Subsidiaries * Calculate and maintain employee benefits such as 401K, Medical FSA deductions for payroll processing Handle new enrollment for Medical, Dental Vision benefits deduction * Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Calculate and maintain vacation and End of Services balances * Reconcile payroll expenses, taxes and deductions accounts * Post ADP payroll entries via QuickBooks file upload * Generate monthly Headcount report * Provide payroll/HR data for census report and year-end audit report * Ensure proper W-2, quarterly tax filing for all entities and jurisdictions **HR Duties:** * Maintain Employee files, Active and Terminated, US and international * Handle all IRS, EDD, SSI government agencies inquiries * Maintain Employee Stock Options files, Option plans and options exercised package Handle incoming resumes and new hire employee package * Coordinate new hire orientation and termination exit interview * Maintain Company Policy manual, process and procedures * Maintain Company's Organization Chart * Coordinate with recruiting agency and local University recruiting administration Provide payroll/HR data for census report and year-end audit report * Execute monthly payment for medical insurance providers. * Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Handle employment verification * Coordinate with Legal Agency for H-1B visa and green card process * Annual Medical insurance renewal with insurance broker **QUALIFICATIONS:** * At least 3 years' experience as a payroll processor, ADP preferred * Excellent verbal and written communication skills * General understanding of payroll tax regulations and labor law * Experience on H-1B and green card work visa application plus * 4 years college degree, GAAP Accounting background a plus * Office Suite user **We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.** req24-01188