Administrative Assistant

Davis

**Administrative \& Accounting Assistant** **Industry:** Produce / Food Distribution **Location:** Davis, CA (On-Site) **Employment Type:** Full-Time \| Benefits Included **Position Summary** We are seeking a reliable, detail-oriented **Administrative \& Accounting Assistant** to support our accounting, operations, and sales teams. This role is ideal for someone who is highly organized, comfortable working with numbers and documentation, and able to communicate professionally with customers and vendors. Experience in the produce or food industry is a plus. **Bilingual Spanish is preferred.** **Key Responsibilities** * Process Accounts Payable and Accounts Receivable using **QuickBooks** * Create, update, and maintain customer and vendor invoices and records * Assist with inventory tracking and sales data using internal systems (e.g., Wholesaleware) * Prepare and maintain shipping, receiving, and transportation documentation * Maintain **Food Safety documentation** and ensure vendor compliance * Analyze basic accounting and sales data to support internal reporting * Provide administrative and sales support, including answering phones and routing calls * Communicate professionally with customers and vendors via phone and email * Maintain accurate electronic filing and documentation systems * Support daily office and operational tasks as needed **Qualifications** * Minimum **2-3 years** of experience in an administrative or accounting support role * Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred * Proficiency in **QuickBooks**, Microsoft Excel, Word, Outlook, and Wholesaleware * Strong attention to detail and organizational skills * Ability to multitask and prioritize in a fast-paced environment * Excellent verbal and written communication skills * Knowledge of shipping, logistics, or food/produce industry practices is a plus **What We Offer** * Competitive pay based on experience * Health insurance benefits * Paid holidays and Paid Time Off (PTO) * Stable, full-time position with growth opportunity **Desired Skills and Experience** Administrative \& Accounting Assistant Industry: Produce / Food Distribution Location: Davis, CA (On-Site) Employment Type: Full-Time \| Benefits Included Position Summary We are seeking a reliable, detail-oriented Administrative Assistant to support our accounting, operations, and sales teams. This role is ideal for someone who is highly organized, comfortable working with numbers and documentation, and able to communicate professionally with customers and vendors. Experience in the produce or food industry is a plus. Bilingual Spanish is preferred. Key Responsibilities \* Process Accounts Payable and Accounts Receivable using QuickBooks \* Create, update, and maintain customer and vendor invoices and records \* Assist with inventory tracking and sales data using internal systems (e.g., Wholesaleware) \* Prepare and maintain shipping, receiving, and transportation documentation \* Maintain Food Safety documentation and ensure vendor compliance \* Analyze basic accounting and sales data to support internal reporting \* Provide administrative and sales support, including answering phones and routing calls \* Communicate professionally with customers and vendors via phone and email \* Maintain accurate electronic filing and documentation systems \* Support daily office and operational tasks as needed Qualifications \* Minimum 2-3 years of experience in an administrative or accounting support role \* Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred \* Proficiency in QuickBooks, Microsoft Excel, Word, Outlook, and Wholesaleware \* Strong attention to detail and organizational skills \* Ability to multitask and prioritize in a fast-paced environment \* Excellent verbal and written communication skills \* Knowledge of shipping, logistics, or food/produce industry practices is a plus What We Offer \* Competitive pay based on experience \* Health insurance benefits \* Paid holidays and Paid Time Off (PTO) \* Stable, full-time position with growth opportunity *All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.*